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PPM Forms and Reference Material

A Policies and Procedures Manual (PPM) is required to be documented for each licensee and/or entity, having detailed information regarding their service and business activity ("practice") to meet life insurance industry guidelines, regulation and legislation. 

PPM Compliance Forms and Reference Materials are for Global's Brokers to utilize and incorporate in their practice.  The information is grouped and labeled by content type:

  • Appendix 
  • Account Forms
  • Disclosure Forms
  • Reporting Forms
  • Other Documents

To be sure you are utilizing current forms & materials, refer to the 4 digits at the end of the Title description, as materials are updated from time to time.  For example:  Document A01 Privacy Policy (2410) - means document version last updated in Oct 2024.  Note:  Global's compliance document version date format is 'YYMM' unless otherwise specified.

Should you have questions, please feel free to contact your Business Development Specialist or Compliance Officer for more information.

          Appendix            Title                                                                                                                    

A

Self-Review Comments, Testing and Evidence of Effectiveness

B

Ownership, Control and Structure

C

Methods to Identify Clients

 

Account or Policy Forms                                                                                                                                              

Independent Advisor

Corporate Advisor

(where licensed Entity has separate document)

A01 Privacy Policy* (2410) | A01ATR Privacy Policy* (2410)A01C Privacy Policy* (2410)
A02 Client Consent and Authorization* (1810)A02C Client Consent and Authorization* (1810)

A03 Know Your Client (KYC) (2102) Fillable


A04 Life Insurance Needs Analysis (FNA) (2306)
A05 Critical Illness Needs Analysis (FNA) (2305)
A06 Disability Insurance Needs Analysis (FNA) (2305)
A08 Acknowledgement of Receipt* (2411) FillableA08C Acknowledgement of Receipt* (2411) Fillable
A09 Limited Authorization (1810)
A10 CASL Express consent* (1810)A10C CASL Express consent* (1810)
A14 Terms of Engagement (1810)
A15 Leverage Details Worksheet* (1810)
A16 Identification of Individual Not Physically Present (1810)
A17 New Application Checklist for New Agent & Supervisor Form (2407)

 

 Disclosure Forms                                                                                                                                                                                                                      

Independent Advisor

Corporate Advisor 

 (where licensed Entity has separate document)

D01 Conflict of Interest Disclosure (1810)
D02 / D02ATR Disclosure Statements (2410) Fillable D02C Disclosure Statements - Corporate (2410) Fillable
D02SG Advisor Disclosure Statement Standard GIC (1810)
D03 Life Insurance Replacement Declaration (2410)
D04 Referral Disclosure (2410)
D05 Client Complaint Information Form (1810)
D06 Borrowing to Invest Suitability Disclosure (1810)
D07 Transaction Fees and Charge Disclosure (2407)
D08 Leverage Disclosure (1810)

 

  Reporting Forms                                                                                                                                                                                               
R01 Privacy Incident Report (1809)
R02 Privacy Breach Checklist (1809)
R03 Privacy Breach Log (1811)
R04 Reasonable Measures Log (1809)
R05 FINTRAC AMLATF Self-Review (2410) 
R06 FINTRAC AMLATF Risk Assessment (1809)
R07 High Risk Policy Log (1809)
R08 Annual Attestation of Compliance Obligations (2305)
R09 AMLATF Annual Certification Log (1809)
R10 Large Transactions Report (2108)
R11 Suspicious Transaction Report (2108)
R12 FINTRAC Completed or Attempted Suspicious Transactions Log (1809)
R13 CASL Unsubscribe Log (1809)
R14 CASL Consent Log (1809)
R15 Complaint Report (1809)
R16 Complaint Log (1809)
R18 Do Not Call (DNC) Log (1809)
R19 Material Changes Log (2410)
R20 Privacy Policy Review Log (1905)
R21 Privacy Breach Policy Review Log (1905)
R22 Staff Privacy Training Log (1905) 
R23 AMLATF Policy Review Log (1905)
R24 AMLATF Training Log (1905)

 

  Other Documents                                                                                                                                                                                                        

Independent Advisor

Corporate Advisor (where licensed Entity has separate document)
O01 Confidentiality Agreement (1810)

O01C Confidentiality Agreement (1810)

O02-O10 Reasons Why - Sample Templates (2410)
O11 Online Presence & Website Checklist (1810)
O12 Letter of Indemnity (LOI) (1810)

 

Updated:  October 2024